Executive Assistant

Provides executive administrative support, travel and expense administration and project tracking and communication to Divisions or Company-wide.  

• Provides executive administrative support, including data gathering, reporting, travel and expense coordination, project tracking and assists with company-wide and divisional communications.
• Collects and coordinates project status and program updates for executive review within prescribed timeframe and distribute to division or company as directed.
• Analyzes data and information collected to proactively support and recommend efficiencies and cost savings to executive leadership.
• Arranges domestic and international detailed travel plans and itineraries, including multi-segment and international booking, compiles documents for travel-related meetings.
• Collects, tracks and submits documentation for executive travel and expense reports in a timely and accurate manner.
• Perform additional assignments per management’s direction.
• Arranges programs, events, or conferences including coordination of facilities and caterers, issuing information or invitations, coordinating speakers, and controlling event budgets.
• Creates presentations and communications using gathered data, spreadsheets, information and guidance from executive leadership.
• Manages executive emails, messages, mail, calendar and schedule for one or more executive as assigned.
• Maintains knowledge of Company’s values and strategic plan.
• Support published corporate policies.

• High School Diploma or GED required.
• Bachelor’s Degree preferred.
• 10+ years administrative experience supporting senior leadership in a multi-country organization required.
• Project tracking, reporting and program coordination experience required.
• Expert knowledge and ability in MS Office Suite, including Word, Excel, PowerPoint, SharePoint and Visio required.
• Knowledge of construction project management scheduling and project controls software preferred, including HCSS Heavy Job, Procore, JD Edwards, etc.
• Strong communication and presentation skills required.
• Technical and professional writing and correspondence skills required.
• Subject matter expertise in travel and expense report procedures, company requirements and efficiencies preferred.
• Able to maintain strict confidentiality with company and personnel matters.

Some of the benefits you may be eligible for as an employee are:

• Comprehensive compensation package and paid time off program
• Industry leading 401(k)/RRSP
• Medical/Extended Health Care, Dental, Vision and/or Provincial Medical
• Wellness benefits & Employee Assistance Program
• Tuition Reimbursement Program

We are an EEO/ADA/Veterans employer.